What to Consider Before Buying a New Printer

Jun 13, 2023

Published: August 1, 2023

When it comes to buying a new printer, one of the first factors to consider is the type of printer that best suits your needs. There are various types of printers available in the market, each with its own advantages and limitations. Understanding the different printer types can help you make an informed decision.

Inkjet Printers: Inkjet printers are a popular choice for both home and office use. They work by propelling ink onto the paper, creating high-quality prints with vibrant colors. Inkjet printers are versatile and can handle a variety of printing tasks, from documents to photos. They are generally more affordable upfront but may require frequent ink cartridge replacements.

Laser Printers: Laser printers, on the other hand, use toner cartridges and a laser beam to create prints. They are known for their fast printing speeds, making them ideal for large volume printing. Laser printers produce sharp and crisp text, making them a preferred choice for text-heavy documents. While laser printers may be more expensive initially, they often have a lower cost per page in the long run.

All-in-One Printers: All-in-one printers, also known as multifunction printers, combine several functions into one device. These printers can not only print but also scan, copy, and sometimes even fax. All-in-one printers are space-saving and cost-efficient, making them a convenient choice for small offices or homes with limited space.

Photo Printers: If you are a photography enthusiast and need high-quality photo prints, a dedicated photo printer is worth considering. These printers are designed specifically for printing photographs and produce prints with exceptional color accuracy and detail. However, they may not be as versatile for general printing tasks.

When choosing a printer type, consider your specific printing needs and the type of documents you will be printing most often. If you require high-quality photo prints, a photo printer may be the best option. For general document printing with a mix of text and graphics, inkjet or laser printers are reliable choices. All-in-one printers are suitable for those who need multiple functionalities in a single device.

Understanding your printing needs is crucial when buying a new printer. Evaluating your printing requirements will help you choose a printer that can handle your workload efficiently. Consider the following factors to determine your specific printing needs:

Volume of Printing: Think about how much you will be printing on a daily, weekly, or monthly basis. If you print in large volumes, a printer with a higher duty cycle and a larger paper tray capacity will be more suitable for you. On the other hand, if you only print occasionally, a printer with a lower volume capacity may be more cost-effective.

Types of Documents: Consider the types of documents you frequently print. Are you mostly printing text-based documents, graphics, or photos? If you print a lot of text-based documents, a printer with sharp text output and fast printing speed will be important. If you frequently print graphics or photos, look for a printer with high-resolution capabilities and good color reproduction.

Print Resolution: The print resolution determines the level of detail and clarity in the prints. Higher print resolution results in sharper and more detailed prints. If you require professional-quality prints with intricate details, opt for a printer with a high print resolution, typically measured in dots per inch (DPI).

Color Printing: Consider whether you require color printing or if black and white printing will suffice. If you frequently print colorful materials such as brochures or presentations, a printer with excellent color accuracy and vibrancy is essential.

Special Printing Needs: Evaluate if you have any special printing needs such as duplex (double-sided) printing, large-format printing, or the ability to print on different types of media like envelopes or labels. These features are worth considering if they align with your specific printing requirements.

Assessing your printing needs will help you determine the essential features and capabilities your printer should have. By considering factors such as print volume, types of documents, print resolution, color printing, and any special requirements, you can narrow down your options and find a printer that meets your specific printing needs.

When purchasing a new printer, print quality is an important factor to consider. The print quality refers to the clarity, sharpness, and accuracy of the prints produced by the printer. Whether you need professional-looking documents, vibrant photographs, or sharp text output, the print quality can greatly impact your overall printing experience.

Resolution: The resolution of a printer is measured in dots per inch (DPI) and signifies the number of dots a printer can produce in a square inch. Higher resolution results in more detailed and sharper prints. For text documents, a resolution of 600 DPI or above should be sufficient, while for detailed graphics or photo printing, a resolution of 1200 DPI or higher is recommended.

Color Accuracy: If you require color printing, consider the color accuracy of the printer. Look for a printer that can reproduce colors faithfully and accurately. Some printers come with specialized color management tools or software that ensure precise color matching, resulting in vibrant and true-to-life prints.

Print Head Technology: The print head technology used by a printer can also impact print quality. Inkjet printers use either thermal or piezoelectric print heads. Thermal print heads produce small droplets of ink by heating the ink, while piezoelectric print heads use electric pulses to create droplets. Both technologies can produce high-quality prints, but piezoelectric print heads are generally more precise and offer better control over ink droplet placement.

Paper and Ink: The type of paper and ink you use also affects print quality. Using high-quality paper specifically designed for your printer can enhance the print output. Additionally, using genuine ink or toner cartridges recommended for your printer model ensures optimal print quality and longevity.

Print Samples: Before finalizing your printer purchase, it’s always a good idea to check print samples. Look for printed samples provided by the manufacturer or ask for a demonstration if possible. This will allow you to observe the print quality first-hand and assess if it meets your expectations.

Ultimately, the print quality of a printer can significantly impact the professionalism and visual appeal of your prints. By considering factors such as resolution, color accuracy, print head technology, paper and ink quality, and evaluating print samples, you can select a printer that produces high-quality prints tailored to your specific needs.

Print speed is an important consideration when selecting a new printer, especially if you have high-volume printing needs or time-sensitive projects. Print speed refers to the number of pages a printer can produce within a specified time frame and is typically measured in pages per minute (PPM).

Text Documents: If your primary printing requirement involves text documents, such as reports, invoices, or contracts, a printer with a fast print speed is essential. Look for printers that offer higher PPM for black and white printing. Typically, laser printers are known for their faster print speed compared to inkjet printers, making them a suitable choice if quick text document printing is a priority.

Graphics or Photos: If you frequently print graphics-heavy documents or photographs, print speed becomes particularly significant. Look for a printer that can handle complex graphics efficiently without sacrificing print quality. While inkjet printers are generally slower than laser printers, they often excel in producing high-quality prints with vibrant colors and details.

Duplex (Double-sided) Printing: Consider whether duplex printing is a feature you require. Duplex printing allows you to print on both sides of a page automatically, saving time and reducing paper consumption. Some printers offer automatic duplex printing, while others may require manual page flipping to enable double-sided printing. If duplex printing is important to you, opt for a printer that offers this feature and check if it has a good duplex print speed.

Warm-up Time: In addition to print speed, consider the warm-up time of a printer. Some printers require a certain amount of time to heat up and be ready for printing. If you frequently print in small batches or require instant printing, look for a printer with a quick warm-up time, allowing you to start printing without significant delays.

It’s important to note that the advertised print speed may vary depending on factors such as document complexity, print settings, and connectivity options. However, the print speed provides a general understanding of how quickly a printer can produce prints.

When evaluating print speed, consider your specific printing requirements. Opt for a printer with a fast print speed if you frequently print a large number of text documents or need quick turnaround times. For graphics or photo printing, ensure that the print speed is reasonable while maintaining high print quality. Don’t forget to take into account duplex printing needs and warm-up time to make an informed decision about the print speed that best suits your needs.

When considering a new printer, it’s important to evaluate the connectivity options available. The connectivity of a printer determines how it can be connected to various devices, such as computers, laptops, smartphones, or tablets, allowing for seamless printing from different sources. Here are some key connectivity options to consider:

USB: USB connectivity is a standard feature found in most printers. It allows you to directly connect the printer to your computer or laptop using a USB cable. This type of connection ensures reliable and stable data transfer, making it a popular choice for single-user setups.

Wi-Fi: Wi-Fi connectivity offers the convenience of wireless printing, eliminating the need for cables. With a Wi-Fi-enabled printer, you can connect multiple devices to the printer over a wireless network. This allows for printing from different devices without having to physically connect them to the printer. Wi-Fi connectivity is ideal for home or office environments with multiple users or when printing from mobile devices.

Ethernet: Ethernet connectivity enables you to connect the printer directly to your local area network (LAN) using an Ethernet cable. This type of connection is commonly used in office settings where multiple users need access to a shared printer. Ethernet connectivity provides a stable and fast connection, ensuring efficient printing across the network.

Cloud Printing: Cloud printing allows you to send print jobs to your printer from anywhere, as long as it is connected to the internet. With cloud-enabled printers, you can print documents or photos directly from your cloud storage services, such as Google Drive or Dropbox, without the need for a direct physical connection to the printer. Cloud printing is convenient for remote printing or when you need to print from mobile devices while on the go.

Mobile Printing: Mobile printing options, such as Apple AirPrint or Google Cloud Print, enable you to print directly from your smartphone or tablet. This feature is particularly useful when you need to print documents or photos while away from your computer. Look for printers that are compatible with the mobile printing solution that aligns with your device’s operating system.

When selecting a printer, consider the connectivity options that best suit your needs. If you require flexibility and the ability to print from various devices, prioritize printers with Wi-Fi or cloud printing capabilities. For office or networked environments, Ethernet connectivity may be preferred. USB connectivity is reliable for single users or when direct connection is required. Evaluate your printing setup and requirements to choose a printer with the appropriate connectivity options to streamline your printing experience.

When purchasing a new printer, it is important to consider the paper handling capabilities of the printer. Paper handling refers to how the printer can handle different types and sizes of paper, as well as the capacity of the paper tray. Here are some factors to keep in mind when evaluating the paper handling features of a printer:

Paper Sizes: Determine the types of paper sizes you will frequently use for printing. Standard printers usually handle letter-size (8.5″ x 11″) and legal-size (8.5″ x 14″) paper. However, if you require printing on larger paper sizes such as tabloid (11″ x 17″) or A3 (11.7″ x 16.5″), you may need to consider printers with wide-format capabilities.

Paper Types: Consider the types of paper you will be printing on. This could include plain paper, envelopes, cardstock, glossy photo paper, or labels. Ensure that the printer you choose can handle the specific paper types you require. Some printers have multiple paper trays that allow you to load different types of paper simultaneously, eliminating the need for manual paper swapping.

Paper Capacity: Evaluate the paper capacity of the printer, which refers to the number of sheets it can hold in its paper tray. A higher paper capacity means less frequent paper refilling, which is beneficial for high-volume printing. If you regularly print large batches of documents, look for printers with larger paper tray capacities to avoid interruptions during printing.

Automatic Document Feeder (ADF): If you frequently need to scan or copy multiple-page documents, consider a printer with an ADF. An ADF allows you to place a stack of pages into the feeder, and the printer automatically feeds them, saving you time and effort. The capacity of the ADF should also be considered, as it determines the number of pages that can be fed at once.

Duplex (Double-sided) Printing: Duplex printing refers to the ability of a printer to automatically print on both sides of the paper. If you frequently print double-sided documents, look for a printer with duplex printing capabilities. This feature reduces paper consumption and can be more cost-effective in the long run.

Manual Feed Slot: Some printers have a manual feed slot that allows you to feed individual sheets of specialized paper or envelopes. This feature is particularly useful when you occasionally need to print on different paper sizes or types that are not loaded in the main paper tray.

By considering the paper sizes, types, capacity, presence of an ADF and duplex printing, as well as the availability of a manual feed slot, you can select a printer that matches your specific paper handling needs. Having a printer that can handle different paper sizes and types, along with a sufficient paper capacity, will ensure smooth and efficient printing for your various document requirements.

When choosing a printer, one important consideration is whether it uses ink or toner cartridges. Understanding the differences between inkjet and laser printers in terms of ink or toner usage can help you make an informed decision based on your printing needs and budget. Here are some key factors to consider:

Inkjet Printers: Inkjet printers use liquid ink cartridges. These printers are known for their ability to produce high-quality prints, especially for photos and color documents. Inkjet cartridges come in individual color cartridges or combined color cartridges. Individual cartridges allow you to replace only the color that runs out, reducing waste and cost. However, ink cartridges tend to have a lower page yield compared to toner cartridges, and the cost per page for inkjet printing may be higher in the long run.

Laser Printers: Laser printers use powdered toner cartridges filled with fine plastic particles. These printers are more commonly used for high-volume printing and are known for their speedy performance. Laser toner cartridges generally have a higher page yield, making them more cost-effective for large printing volumes. However, laser printers may not produce the same level of color accuracy and print quality as inkjet printers, particularly for intricate photo prints.

Quality vs. Cost: If print quality is a priority, especially for color documents or photos, an inkjet printer may be the better choice. Inkjet printers excel in producing vibrant and detailed prints. However, keep in mind that inkjet cartridges tend to have a higher cost per page, especially when compared to monochrome laser printing. If you primarily print text-based documents and have high-volume printing needs, a laser printer with toner cartridges may be more cost-effective in the long run.

Replacement Costs and Availability: Consider the cost and availability of ink or toner cartridges for the printer model you are considering. Evaluate the prices of the cartridges and whether compatible or third-party cartridges are readily available. This can impact the ongoing operating costs of your printer.

Print Frequency: If you do not print regularly, inkjet printers may be more suitable. Inkjet printers are designed to handle intermittent use, as the ink cartridges are less prone to drying out compared to laser toner cartridges. Laser printers are more suited for high-volume printing or continuous use scenarios.

By considering the print quality required, ongoing costs, availability of cartridges, and printing frequency, you can determine whether an inkjet or laser printer with the respective ink or toner cartridges is the better fit for your printing needs and budget.

When purchasing a new printer, it’s important to consider not only the upfront cost of the printer but also the ongoing cost of consumables. Consumables include ink or toner cartridges, paper, and other supplies needed for printing. Evaluating the cost of consumables can help you determine the overall cost of owning and using the printer. Here are some aspects to consider:

Ink or Toner Cartridges: Compare the cost of ink or toner cartridges for the printer models you are considering. Take into account the page yield, which indicates the number of pages a cartridge can print before it needs to be replaced. High-yield or XL cartridges may offer a lower cost per page compared to standard cartridges. Additionally, check if compatible or third-party cartridges are available, as they may be more cost-effective alternatives.

Compatible Paper: Consider the cost and availability of compatible paper for your printer. Depending on your printing needs, you may require different types or sizes of paper. Research the cost of these papers and ensure their availability in your area. Buying paper in bulk can often result in lower costs per sheet.

Longevity and Maintenance: Evaluate the longevity of the printer’s consumables. Some printers may have longer-lasting cartridges or other components that require less frequent replacement. Additionally, consider maintenance costs, such as cleaning kits or replacement parts, which can add to the overall cost of using the printer over time.

Energy Efficiency: Take into account the energy efficiency of the printer. Energy-efficient printers can help reduce electricity costs in the long run. Look for printers with recognized energy efficiency certifications such as ENERGY STAR.

Recycling Programs: Check if the manufacturer offers cartridge recycling programs. Recycling used cartridges can be environmentally friendly and may even come with incentives or discounts for future purchases. Some third-party recycling programs are also available, offering cartridges at reduced costs while promoting eco-friendly practices.

It’s important to note that the cost of consumables can vary significantly between printer models and brands. While a printer with a lower upfront cost may seem appealing, the ongoing cost of consumables can make a significant difference in the long term. Evaluate the cost of consumables and consider your printing needs to make an informed decision about the overall cost of owning and using the printer.

When considering a new printer, it’s important to take into account the size of the printer and how it fits within your workspace. The physical dimensions of the printer can impact not only the available space but also its portability and convenience. Here are some factors to consider when evaluating the size of a printer:

Available Space: Measure the space where you plan to place the printer and compare it to the dimensions of the printer you are considering. Ensure that the printer fits comfortably in the designated area, taking into account any clearance required for paper trays, ink cartridge access, or additional features.

Portability: If you anticipate the need to transport or move the printer frequently, consider its weight and dimensions. Some printers are more compact and lightweight, making them easier to transport. Portable printers may be beneficial for individuals who work in multiple locations or need to print on the go.

Paper Handling: Take into account the size and capacity of the paper trays. If you frequently print on larger paper sizes such as tabloid or A3, ensure that the printer can accommodate those paper sizes without any limitations. Additionally, consider the ease of paper loading and accessibility when selecting a printer.

Multi-functionality: If you opt for a multifunction printer, consider the space needed for additional features such as scanning beds, document feeders, or control panels. Make sure there is enough room to accommodate the printer’s full range of functionalities, especially if you plan to use them frequently.

Noise Level: Keep in mind that larger printers may generate more noise compared to smaller ones. If you require a quiet working environment, consider the noise level of the printer and its impact on your workspace. Some printers come with quiet or eco-mode settings to reduce noise levels during operation.

Aesthetics and Style: Consider the overall design and aesthetics of the printer. Choose a printer that matches the style of your workspace and aligns with your personal preferences. Some printers come in various colors or sleek designs that can complement your office or home environment.

By considering the available space, portability, paper handling capabilities, multi-functionality, noise level, and aesthetics, you can find a printer that meets your requirements in terms of size and fits seamlessly into your workspace. Taking these factors into account will help you make an informed decision and ensure a comfortable and efficient printing experience.

When purchasing a new printer, it’s worth exploring the additional features that can enhance your printing experience and provide added convenience. While the core functionality of a printer is to produce prints, there are several optional features that can make a significant difference in terms of usability and functionality. Here are some additional features to consider:

Wireless Connectivity: Wireless connectivity allows you to print wirelessly from your computer, laptop, smartphone, or tablet without the need for cables. This feature provides flexibility and convenience, enabling you to print from anywhere within the range of the Wi-Fi network.

Automatic Document Feeder (ADF): An automatic document feeder allows you to scan, copy, or fax multiple-page documents without manually feeding each page. This feature is time-saving and efficient, particularly when dealing with large document volumes.

Touchscreen Control Panel: A printer with a touchscreen control panel offers intuitive navigation and easy access to various settings and functions. It simplifies the printing process while providing a user-friendly interface.

Mobile Printing Apps: Some printers offer dedicated mobile printing apps that allow you to print, scan, and manage your printer directly from your smartphone or tablet. These apps provide additional control and convenience, making it easy to print on the go.

Memory Card Slots and USB Ports: Printers with built-in memory card slots or USB ports allow for direct printing from memory cards or USB drives, eliminating the need to transfer files to a computer before printing.

Automatic Duplexing: Automatic duplexing enables the printer to print on both sides of the paper automatically. This feature saves time, reduces paper consumption, and is convenient for double-sided printing needs.

Borderless Printing: Borderless printing allows the printer to produce prints without any white margins, creating a professional, edge-to-edge appearance for photos or marketing materials.

Cloud Printing: Printers equipped with cloud printing capabilities allow you to print directly from cloud storage services, eliminating the need to transfer files or use a computer. This feature is particularly useful for remote printing and mobile devices.

Energy-saving Features: Some printers incorporate energy-saving features such as automatic power-off, eco-mode, or sleep mode, which help reduce power consumption and promote environmentally friendly printing practices.

Consider your specific needs and preferences when assessing the additional features of a printer. Determine which features align with your printing requirements and can enhance your workflow. Keep in mind that additional features may come at an extra cost, so evaluate their value and relevance to your printing needs when making a purchasing decision.

When investing in a new printer, considering the brand and warranty is crucial. The reputation of the brand and the warranty coverage can provide assurance regarding the quality, reliability, and after-sales support of the printer. Here are some key factors to consider:

Brand Reputation: Research and evaluate the reputation of the brand you are considering. Established brands with a history of producing high-quality printers often have a stronger track record of reliability and customer satisfaction. Reading reviews, seeking recommendations from trusted sources, and exploring the brand’s presence in the market can give you valuable insights into the brand’s reputation.

Customer Support and Service: Look into the customer support options available from the brand. Consider factors such as the availability of technical support, online resources, and customer service channels. A brand that offers responsive and helpful customer support can save you time and frustration should you encounter any issues with your printer.

Warranty Coverage: Carefully review the warranty coverage provided by the brand. Understand the duration of the warranty, what components are covered, and what situations or conditions might void the warranty. A comprehensive warranty that covers a wide range of potential issues can give you peace of mind, protecting your investment against potential defects or malfunctions.

Extended Warranty: Some brands offer the option to purchase extended warranty coverage beyond the standard warranty period. Assess whether an extended warranty is available and if it provides any additional benefits or coverage. This can be beneficial for those seeking extended protection and support for their printer.

Customer Feedback: Read customer reviews and feedback about the brand’s printers and their experiences with warranty claims or support. This can provide valuable insights into the overall satisfaction and reliability of the brand’s products.

Brand-Specific Features: Consider if the brand offers any unique features, technologies, or software that align with your specific needs. Some brands may offer specialized software for tasks such as photo editing or document management, enhancing the overall printing experience.

Selecting a reputable brand with a reliable warranty can offer peace of mind, ensuring that you are investing in a quality printer backed by excellent customer support. By researching the brand’s reputation, evaluating warranty coverage, and considering customer feedback, you can make an informed decision and choose a printer from a brand that meets your expectations for quality, reliability, and customer service.